Items to Review or Complete Prior to Arrival

Visa Application

If you are not a U.S. citizen or resident, please contact the Davis International Center at your earliest possible convenience. Their office supports Princeton’s international students and scholars, including visa services and immigration matters.

 

PUID, NetID, and Email

You can setup your Princeton account and email using a temporary password that will be emailed to you seven days before your start date. If you have not received it, please contact our OIT Helpdesk to retrieve it using this chat option (click on “I do not have Princeton credentials”). We will be using your Princeton email address going forward.

 

Housing

You can start searching for housing. You will need your PUID and NetID to apply for housing.

 

Webpage

Please send a professional head shot for our website to mgnkelly@princeton.edu.

 

Travel Advisories

  • The Centers for Disease Control and Prevention maintain guidance on current travel restrictions and quarantine recommendations for those who wish to enter the United States from abroad. Anyone traveling to campus from abroad are expected to follow these guidelines, as well as applicable New Jersey and University protocols. All travelers must fill out this confidential form during the week prior to their return to campus (not before that week). This is both for those on University-sponsored and personal travel. Please read more in this page.
  • Anyone arriving from other states within the US should follow the NJ travel advisory, which may include 14-day self-quarantine.

 

COVID-19 Awareness Trainings

All faculty and staff (including visiting researchers) working on campus have to complete the trainings below. These trainings only need to be completed once.

 

COVID-19 Vaccine Requirement

Princeton University has implemented a COVID-19 vaccine requirement. Vaccination record needs to be reported at myUHS portal (graduate students) or VacStatus (faculty; members of the research staff, including postdoctoral researchers). Please see vaccine requirement webpage for more information.

 

Weekly COVID Testing

Everyone working on campus are required to take a weekly COVID testing. You will receive a welcome email within one week of your start date with information on how to take the testing. IMPORTANT NOTE: if you will be away from campus for one week or more, and will miss one or more testings, please report your absence using the Testing Absence Form.

 

Responsible Conduct in Research Training

All Postdoctoral Research Associates and Associate Research Scholars in the social sciences, natural sciences, and engineering are required to complete, or show proof of evidence that they have completed, a course in Responsible Conduct in Research (RCR). The instruction for RCR training can be found on the RCR page. If you have any questions, please contact you faculty sponsor.

 

Mandatory Lab Safety Training

If you work in a lab, you must attend a laboratory safety training class as soon as possible. You will NOT be allowed to work in the lab before you complete this training. The training consists of online part and in-class part. Please go to the training website to enroll for the both parts. Especially the in-class part fills up very quickly, so please enroll as soon as possible.

 

Preventing Sexual Harassment Training

All faculty and staff (including visiting researchers) are required to complete Preventing Sexual Harassment Training. You will receive an email when the training is ready, so you can login and take the training online. The program typically takes less than 45 minutes to complete. You do not have to complete the entire program in one sitting – the program will automatically bookmark your stopping point, and you may return to it at a later time. If you have additional questions, or if you need assistance to access or complete the program, please contact the Office of Gender Equity and Title IX Administration at ptitleix@princeton.edu or 609-258- 8541.

 

Postdoctoral Policies and Resources

Please take the time to review the postdoctoral policies and resources.

 

University Benefits

Explore the University benefits, compensation, and funding resources available to academic professionals.

 


Items to Review or Complete upon Arrival

Check-in for International Students and Scholars

If you are not a U.S. citizen or resident, please check in with the Davis International Center.

 

Social Security Number

If you do not have a social security number and require one, please go to this page.

 

Payroll (for Salaried Employees)

  • The I-9 certificate must be completed within 3 work days of hire by both citizens and non-citizens. It is possible to complete this prior to your start date. You will NOT be allowed to continue working if this certificate is not completed after 3 work days. This form must be completed to be eligible to enroll in benefits. Please contact careers@princeton.edu to inquire about the current procedure of completing the I-9 certificate. [When the campus reopens, please go to the Office of Human Resources located at New South, 2nd Floor. Please review the I-9 information in advance to ensure you have the proper documentation with you.]
  • If you are not a US citizen or resident, you will receive an e-mail from support@online-tax.net with your User ID and Password to sign in the Glacier system. The system can be accessed from anywhere in the world. You must create your records, answer all the questions, print out the required forms, sign the forms and submit them to Payroll through campus mail, along with all the required copies of your visa documents. More information is available on this page.
  • Please sign up to have your pay direct deposited to your bank account using HR Self Service. Select Payroll and Direct Deposit.

 

TigerCards

A University photo identification card, also known as a TigerCard, can be obtained in the TigerCard Office, located in New South, ground floor. More information is available on this page.

 

Parking Permits

Parking permits can be obtained in the Parking Office, located in New South, ground floor. More information is available on this page.

 

Benefit Enrollment

If you are eligible for benefits, please enroll at HR Self Service. Please go to this page (link is external)for more information. Please contact benefits@princeton.edu with any questions.

 

Absence Tracking (for Salaried Employees)

Princeton University uses the Time and Absence Management (TAM) system for tracking approved vacation, sick, and personal time. We require all exempt employees to enter their approved vacation/leave time on a monthly basis online through HR Self Service.

All absences must be approved by your advisor and should be reported in the month they were taken. Grant-funded employees will not be compensated for unused vacation days at the end of the appointment. If you have any questions or trouble navigating the system please feel free to contact eemain@princeton.edu or stop by B210.

 

Vacations, Holidays, and Sick Time

Please read about Vacations, Holidays, and Sick Time.

 

Network and Laptop Registration

Once you arrive on campus, you will need to register to connect to internet and printers. Instructions on how to register are available here. Please contact our Rajeshri Chokshi if in Guyot Hall at ithelp@princeton.edu or contact the department you will be residing ins IT support person for assistance.

 

After-Hours Building Access

Most University buildings are locked from 7pm to 7am the next business day. Should you need to access the building after business hours, please work with your faculty supervisor to request after hour access to the appropriate buildings.

 

SALTO Locks

If you need to access to rooms equipped with SALTO Locks, please work with your faculty supervisor to request after hour access to the appropriate buildings. Lab access requests have to be submitted with a proof of completion of the Laboratory Safety Training.